Making Drop Down Lists Using Excel. The Keyword Is “Data Validation Lists”


To avoid entering incorrect product codes, account names, surnames…

To limit options to a pre-populated list try creating a Data Validation List using Excel. In a separate sheet create a list of the data to display in the drop down, for example a list of department names or product descriptions. You might like to then hide the sheet by right mouse clicking on the sheet name and selecting hide. 

  • Excel-Computer-Courses-Sydney
  • Excel-Computer-Courses-Sydney
  1. Type a list of States
  2. Select the cell/s where you want the drop down list to display
  3. Go to the Data Tab, Data tools group
  4. Select Data Validation
  5. In the Allow field
  6. Choose List form the drop down arrow
  7. In the Source Field
  8. Select the range of cells with the States
  9. If you have given the States a Range name then Press = and type the range name or Press F3 and select from the list
  10. You know have a drop down arrow to select a state for your data entry.

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